Sponsorship and Advertising Terms and conditions

Victorian Municipal Building Surveyors Group (VMBSG) is the Organiser/Conference Manager of this event.

Application for and allocation of sponsorship:

1. Persons sponsoring or advertising at this Conference must complete the booking form in full and submit the form to the Organiser. Bookings made in any other form will not be accepted.
2. Submission of the booking form to the Organiser evidences the applicant’s agreement to be bound by these terms and conditions.
3. All sponsorship and advertising opportunities, including exhibition space, in respect of this Conference will be allocated at the absolute discretion of the Organiser. The Organiser retains the right to reject any bookings, without provision of reasons.
4. Allocations of sponsorship and advertising are not final until the applicant has made payment in full, and allocation has been confirmed in writing by the Organiser.

 Sponsors:

5. All banners, signage, gifts, satchel inserts, promotional material and branding must be approved by the Organiser prior to use.
6. Sponsors are responsible for delivery, set-up and removal of all sponsorship materials unless otherwise notified by the Organiser.

 Advertisers:

7. The Organiser reserves the right to reject advertising deemed not to be in keeping with its scientific and professional aims.
8. Inserts must be approved in writing by the Organiser. Advertisers are advised not to print their inserts until they receive confirmation that the inserts have been approved.
9. Advertisers are required to pay in full for advertisements by the deadline date for materials; otherwise, the advertisement will not appear.
10. Where an advertisement is not published through no fault to the advertiser, the advertising fee that has been paid will be refunded.

Costs:

11. All costs for identified sponsorship opportunities and advertising will be stated in this document and are inclusive of GST.
12. VMBSG will issue a 14-day invoice upon approval of your sponsorship/advertising.
13. VMBSG has endorsement from the Australian Taxation Office as a deductible gift recipient, therefore making any sponsorship or donation, tax deductible.

Cancellations:

14. The Organiser is not liable to any sponsor or advertiser in any respect should the Conference be cancelled, rescheduled or relocated for any reason.
15. All cancellations or withdrawals of sponsorship or advertising must be in writing. Any sponsorship withdrawn within two months of the Conference will attract a cancellation fee of 50% of the sponsored amount and the sponsor’s name, mark and details will be removed from all advertising of the Conference occurring after the date of withdrawal. Any advertising cancelled prior to the closing date for materials will not attract a fee. All advertising cancelled after the date of closure for materials will attract a cancellation fee of 100% of the cost of the advertising booked.

Warranties and Indemnities:

16. All sponsors and advertisers will comply with all applicable laws governing the use of patent, copyright, or trade secret materials and agree to indemnify and hold blameless the Organiser in respect of any claim for any loss or damage of any kind arising from breach of such laws during, or in conjunction with the Conference.
17. The Organiser will not be liable for the negligence of any sponsors and advertisers prior to, during or following the Conference, and each sponsor and advertiser agrees to indemnify and hold blameless the Organiser in respect of any claim for loss or damage or any kind arising out of or in conjunction with the Conference.