Sponsorship and Advertising Terms and Conditions

Victorian Municipal Building Surveyors Group Inc. (VMBSG) is the Organiser/Conference Manager of this event.

Application for and allocation of sponsorship

1. Persons sponsoring or advertising at this Conference must complete the booking form in full and submit the form to the Organiser. Bookings made in any other form may not be accepted.
2. Submission of the booking form to the Organiser evidences the applicant’s agreement to be bound by these terms and conditions.
3. All sponsorship and advertising opportunities, including exhibition space, will be allocated at the absolute discretion of the Organiser. The Organiser retains the right to reject any bookings without provision of reasons.
4. Allocations of sponsorship and advertising are not final until the applicant has made payment in full and allocation has been confirmed in writing by the Organiser.

Sponsors

1. All banners, signage, gifts, satchel inserts, promotional material and branding must be approved by the Organiser prior to use.
2. Sponsors are responsible for delivery, set-up and removal of all sponsorship materials unless otherwise notified by the Organiser.
3. Conference tickets included in sponsorship packages provide access to conference sessions only. Meals, social functions, travel and accommodation are not included and must be booked separately.

Advertisers

1. The Organiser reserves the right to reject advertising deemed not to be in keeping with its professional aims.
2. Inserts must be approved in writing by the Organiser. Advertisers are advised not to print inserts until written confirmation of approval has been received.
3. Advertisers are required to pay in full for advertisements by the material deadline date; otherwise, the advertisement may not appear.
4. Where an advertisement is not published through no fault of the advertiser, the advertising fee that has been paid will be refunded.

Costs

1. All costs for identified sponsorship opportunities and advertising are stated in this document and are inclusive of GST.
2. VMBSG will issue a 14-day invoice upon approval of sponsorship or advertising.
3. Sponsors and advertisers should seek their own advice regarding the tax treatment of sponsorship, advertising or other event-related expenses.

Cancellations

1. The Organiser is not liable to any sponsor or advertiser in any respect should the Conference be cancelled, rescheduled or relocated for any reason.
2. All cancellations or withdrawals of sponsorship or advertising must be in writing.
3. Any sponsorship withdrawn within two months of the Conference will attract a cancellation fee of 50% of the sponsored amount and the sponsor’s name, mark and details will be removed from all advertising of the Conference occurring after the date of withdrawal.
4. Any advertising cancelled prior to the closing date for materials will not attract a fee. All advertising cancelled after the closing date for materials will attract a cancellation fee of 100% of the cost of the advertising booked.

Warranties and Indemnities

1. All sponsors and advertisers will comply with all applicable laws governing the use of patent, copyright or trade secret materials and agree to indemnify and hold blameless the Organiser in respect of any claim for loss or damage of any kind arising from breach of such laws during or in conjunction with the Conference.
2. The Organiser will not be liable for the negligence of any sponsor or advertiser prior to, during or following the Conference, and each sponsor and advertiser agrees to indemnify and hold blameless the Organiser in respect of any claim for loss or damage of any kind arising out of or in conjunction with the Conference.